privacy in the workplace – Patrician Design

A friend sent me one of her trade articles from the residential real estate perspective regarding how this COVID crisis might bring change to the housing market. In the article, it touched on the size of homes, working from home, privacy in the home and smart technology that will play a larger role. Plus a nod to adding a stock tank pool to your backyard to beat the summer heat!

It’s true that this period of weeks having a close-up look at our homes – their design, function, aesthetics – has resulted in some new ideas and opinions about how and where we live. Have you felt the need for more privacy or more space?

How might Covid 19 brings changes to the housing market?

A few years ago the pendulum swung in commercial design favoring the open office/collaboration layout. What was a new concept of open office spaces in the middle of the last century, resulted in the design and development of systems furniture flourishing. Then the even more “open” concepts of collaborative spaces with foosball tables to entertain the staff providing breaks without leaving the building entered the scene.

Open office encourages interaction – not as much as fully, open collaborative spaces.It maximizes space, but still omits total privacy for more concentrated work .

This has continued today as some were slower to jump on the trend and are still experiencing the “new-found” re-design of fewer private offices and more collaborative spaces. However, the pendulum is swinging back a bit with feedback from some employees reporting that they need more quiet space to do their work and focus away from distractions. Having a private space can be grounding and comforting and allows an individual to worry about less and focus on more.

In a rotating office, there less comfort and familiarity. This can contribute to distracted performance. Yet, all of this data is variable depending upon the nature of the work, temperament of the individuals, style of individual work practices, existing conditions in the workplace, culture of the business and even geographic considerations.

But as this relates to homes, many of these factors have similar effects. The real estate article notes that rather than down-sizing homes, with more open floor plans which has been a recent market trend , they will see a rise in the desire for buyers to want larger homes, in which to partition activities. This might very well be true. Especially if working from home is instituted. The need for privacy away from the possibly over- collaborative office environment, to finding oneself commandeering a pocket of the house for their work needs, requires a design focus.

Where larger, open kitchens had become the fulcrum of family life, the real estate article suggests that this might not be so popular moving forward. I’m not sure I agree. Where the article states that “the noisy epicenter” might require re-thinking, I believe that it will remain the vibrant epicenter adjacent to the primary living area, but that other areas of the home will be designed to provide needed escape and privacy.

Too much collaboration and collective living/working can result in a desperation for private spaces. There seems to be a cry for balance. Where we want gathering spaces for the family to be together for meals, games, movies or projects, the confinement with family, although precious and priceless on the one hand, has also proven that there is great value/need in private spaces.

Home-designing.com is a great resource for visual ideas. Here a cozy reading nook with office/study space and going vertical, to best use the space, are tall shelves. They can also make room-dividers when partitioning off private spaces! Lots of natural light connects inside spaces with the outdoors.

Partitioning spaces within an interior is something we reference as “zoning.” We design “zones” to offer certain tasks or activities to take place separately from others. Sometimes this is partially divided by low walls or screens and other times the need for complete partitioning – as in separate rooms – is in order.

Another creative space from home-designing.com featuring a double workspace, partial wall partition to “zone” spaces. Color “pops” are fun too!!!

The ever popular Jack and Jill bathroom might connect a bedroom with a separate study – a bedroom suite rather than merely a pair of bedrooms. Study spaces will play a more important role as more on-line options for schooling are made available. Learning and working from home have been eye-opening experiences. Privacy is paramount when trying to focus on your work. Study spaces can be single rooms dedicated to this purpose or pockets in the home – converting closets and beneath stair areas for small desk spaces and study nooks. Slivers of garage space might be opened to the indoors. Unused attic spaces might be captured for loft-like openings up and away.

Decorpad.com is another great resource for creative space-planning and design ideas. Here Leslie Goodwin shoots this valuable space which is captured to carve-out a home-office.

Space-saving and consolidating furniture pieces like bunk beds – going vertical to better utilize the “real estate” in bedrooms, etc. Valuable square-footage will be captured and used creatively – much like clever design efficiency on a boat or motor home. Space is precious – let’s use it wisely.

Back to the kitchen being the fulcrum – multi-tasking can also be a result of this confined at-home mix of activities and responsibilities. At certain ages, parental assistance is necessary to navigate the studies and coordination with the on-line programs. The kitchen has been and becoming more and more a classroom/study hall. While older kids might just want to be in the center of things while they don their headphones effectively separating them from much of the surrounding activities, still keeping them in the mix, others are actively sharing their lessons with their at-home parent/teachers smack dab in the center of the activities.

Larger homes – rather than downsizing to smaller can allow for multi-generational living. College kids studying on-line rather than going away might return or stay at home. Grandchildren requiring day care might be with grandparents part of the time.

Conversations centered around energy conservation with the desire to have a more open connected feeling with the outdoors can seem contradictory; but technology has advanced window, skylight, door, and many different translucent and transparent panels, to bring the outdoors in!

Lucere resin panels can be used a limitless commercial and residential settings!!

Residential design might be enlarging, partitioning, adding light and connections to outdoor living. Therefore, sharing the joy while providing space, privacy, healthy circadian rhythm and connections to expanding to and enjoying the outdoors.

Open-concept-office Studying the design of workplaces comes from focusing on the methods of the business, nature of the business, various practices and work of the business…and then there’s the actual look at the individual’s who make up the work team and how best they perform their work in any given business environment.

It is NOT a cookie cutter process. I have been watching the morph of open-office design. Mid-century modern approaches adopted these grand, open landscape layouts and then the pendulum swung and private offices were the thing to attract employees. We’ve seen Mad Men replicate this era and it prompted a sexy nostalgia for social scene depicted as the workplace norm. 462be137dd7783b16320dfcbdf3d9290

The era and advantages provided by the privacy in those private offices…..

Attracting employees is an art unto itself. Extracting their productivity, once you have them is next. But what is certain as the pendulum swings again is that what has been in recent years the seeming popularity of the open, group work areas, the lack of privacy intended to generate collaborative productivity. And inasmuch as there are bonafide circumstances and business environments which nurture and benefit from this design approach, the pendulum left so many business practices and employees out of the equation for success.

At the start of 2012 Susan Cane wrote a book titled QUIET. It discusses her observations and interpretations of introverts versus extroverts. It address many aspects of what this distinction is all about and the environments that encourage and those that intimidate or hamper productivity. These observations addressed personal issues such as self esteem as part of the recipe for success. But this blog is concerned with the reasons for certain physical design approaches in the workplace.

The emphasis has seemed to be upon pitting the opposing personalities against each other and directly or indirectly favoring the bold and unreserved extrovert over the meek and quiet introvert but it is not about that, the real design picture and life picture should be greater than that as there are many personality types that make-up an effective workforce.

Steelcase has identified a Privacy Crisis. They have performed studies to better understand the design of the workplace in its many iterations. I recently took a continuing education class addressing this very point and it was so interesting to apply recent observations in my own collection of design projects presenting some of these very issues. A credit to Steelcase for bringing this to the fore but funny how the pendulum has swung once again. True that as one of the leaders in office and specifically systems furniture, they have had ulterior motives in studying what the next “trend” will be.

Semi-privacy….work…study??? Cost.

It’s good business to create things that will attract buyers and users but I found that some of the cool little pods that are new to their collection are more fun than practical and the rationalizing by the sales staff is often humorous in their attempt to make it relevant, desirable, and necessary.

I do like the idea when design has a good functional function – and yet I am frivolous enough to LOVE design for design’s sake…but when it is SUPPOSSED to function – it makes me crazy when it is primarily if not entirely frivolous!!!! Get that? Now the BEST is frivolous that REALLY FUNCTIONS…ponder those examples…I will after I finish this!!!

I regress…my point here is to recognize the need to establish the balance between the collaborative design of an open team-thinking workplace with the need for privacy to focus, regroup and refresh. And in the case of certain very productive individuals, just get their work done.

I have two examples that in my own practice brought these issues to the design table. One was an accounting firm where conversations with clients about their financial dealings warranted privacy. Having a client later walk through the office and realize that some of their own conversations might have occurred in open areas where privacy was not respected would be a poor business decision and poor business practice. The second example was similarly based around client’s financial planning and preferences at a non-profit organization. An open area where discussions of an intimate and personal nature might take place would not be appropriate. Although at first glance the attraction of a common area where employees could enjoy each other’s camaraderie and interaction, it did not benefit their productivity nor did it benefit the end result which was the confidentiality of the client’s financial planning.

So, sometimes it is the nature of the work to be done. Sometimes it is the enhancement and facility of the team effort. Sometimes it is the style of the employee doing the work and their best environment for productivity. In the last instance for individual’s personal style of private productivity there are many considerations of interfering distractions… whether it be noise – some enhances the working environment and other distracts terribly – or movement and peripheral activity, distractions come in many forms.

Good design will always be sensitive…sensitive to the object of the design (client and sub-clients as in employees), context of neighboring elements, applicability and efficacy of the design for its intended purpose.

One thing Susan Cain said stands out, “The secret to life is to put yourself in the right lighting.”

The Value of Privacy in the Workplace

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